Editing my subscription
To register as a merchant, complete the Accreditation Form found at the bottom of the homepage and click the "Join Akcelos" button. Allow us two to three working days to evaluate your application.
Once the evaluation is complete, we will email you our decision. If your enterprise obtains the necessary validation, you will be informed by email. You will then receive a link and a temporary password to begin the registration process. In the event of a negative response, we will inform you of Akcelos’ requirements for suppliers.
After submitting your registration form, you will receive an email within days to tell you whether your enterprise has been accepted. If you have been accepted, it will contain a link enabling you to create your username and password.
Once your account has been created, you can connect to your merchant space at any time by clicking the "Login" tab at the top right of the home page (see previous screenshot). Then click "Merchant login."
After logging into your account, you will be prompted to choose your subscription. Once you have selected your subscription category, you will be directed to your "Dashboard," which can always be accessed from the menu on the left. This section displays:
Now you can complete your "Merchant file." Click the "Merchant file" tab in the left menu and enter your details in the "Merchant details" section. These data may be modified at any time. Note that users can only see your Merchant file once you have published at least one product or service! The procedure is written in the “Publishing products and services” section.
Remember to save your information after making additions and/or changes! "Save" buttons are placed for this purpose at the top and bottom of your page.
In this first section, enter your enterprise information. If you want to display in both English and French on Akcelos’ website, enter the information in the designated spaces (fr) and (en). All spaces must be completed; if any have not been filled, a message will appear detailing the information that must be entered before saving. Information to be entered:
We may need to contact you for administrative purposes. Please provide details about your contact person. This information is not displayed publicly.
This information is for users who are interested in your products and services. If it is the same information as that provided in the previous step, just tick "Use the same data as for the administrative information." Users who wish to contact you will then be able to see your address, postal code, telephone number and email address.
If the administrative information and contact information are different, enter the new details in this section.
Now that your merchant file is complete, you must request validation. If your file complies with Akcelos’ criteria, it will be accepted within days of your request. You will receive an email informing you of the decision, whatever it is.
To request validation of your Merchant file, simply click the “Request validation” button on the top of your merchant page. For a preview of your page as it will appear on the website click the “Preview” button just above the validation button.
See Steps 1 through 3 of “Registration - Merchant with a Basic Subscription” to learn more about your "Dashboard" and the basic information to be entered in your Merchant file.
You will be directed to your "Dashboard" each time you log in. Click the "Merchant file" tab in the left menu and enter your information under "Merchant details." These can be modified at any time.
Enter your tax numbers here. If your business does not have tax numbers (under $30,000 in annual sales) please check the first statement. Otherwise, enter your numbers in the designated spaces.
If your social enterprise does have tax numbers, please fill in as the example below.
Merchants who sell online must enter their return/refund policy at this stage. Include the following details:
Once done, remember to save your information.
Now that your merchant account is complete, you must request validation. If your file complies with Akcelos’ criteria, it will be accepted within days of your request. You will receive an email informing you of the decision whatever, it is.
To request validation of your Merchant file, simply click the “Request validation” button at the top of your merchant page. For a preview of your file as it will appear on the website click the “Preview” button just above the validation button.
Now that the "Merchant Details" section is complete, click the "Delivery" tab to enter all the information for the delivery of your products/services, then click "Select a shipping template." If you do not yet have a shipping template, select "Create a new shipping template."
Note that you must create a shipping template even if you do not ship! You will then have to enter the ownership model for your sales.
After clicking "Create a new shipping template," you will see "Terms of delivery." Now you will create a shipping template for your products and services and identify it with a "Template name" so you can easily find it. If your products and services require different types of delivery, you may have to create more than one model.
Enter the name of your "Shipping template" and then click "Available options." In the case below, for example, the mail option has been selected:
A new window opens after you have selected your option. Check the delivery regions served and then Save. Next, indicate the shipping time in days, for Standard delivery (3 options are available). Then indicate, in dollars, shipping costs per order and/or parcel. If you offer Express delivery service, repeat the same procedure for this service by clicking “+ Add a delivery zone”.
Once you have entered the terms of delivery, you will see a summary of your shipping template. If you want to make changes, click the symbol indicated below by the red arrow:
For MAIL delivery, the merchant must contact Canada Post, UPS and/or Purolator, etc. to obtain delivery details such as: tracking number, shipping costs and general conditions (expected time and delivery schedule).
For delivery by the MERCHANT, indicate (1) details of shipping charges per order and/or (2) per product and service and (3) the general conditions (e.g., expected time and delivery schedule).
When a product or service cannot be mailed (by you or your carrier), you must use the "Ownership model.” This would apply to training, meals, room rental services, all electronic products, etc. In these cases, follow these simple steps:
This step is identical to Step 1 described above. To add your "Ownership template," click the corresponding tab above your Merchant file. Then click "Select an ownership template." Next, click "Create a new ownership template" if you do not have one yet, or if you want to create a new one for another type of product.
As in the previous step, you will create an "Ownership template" and give it a name. Next, enter the “Details for taking ownership" in the space provided. We strongly suggest that you translate these details, so they are clear to all customers. Remember to save your information!
You will now see a summary of your "Ownership template."
For in-store pick-up, indicate (1) pickup details (store schedule, expected times, etc.) and (2) GPS coordinates (store address).
For details on delivery of an electronic product or service, for example, you can enter something like: "Save your invoice and go to our website to download your product online"
Once your Merchant file is validated by the Akcelos team, you can start to display and/or sell your products and services by creating a file for each of them.
Note that buyers will see your Merchant file only after you have published at least one product or service!
You can access your products and services from your Merchant space by clicking the "Products" tab in the menu on the left. This is where you can manage your product (and service) files and track your inventory. To create a new Product file, simply click the "Add new" tab and complete the form. The five buttons on the left allow you to do the following five actions for each one of your files:
As with the Merchant file, information concerning your products and services is grouped into categories:
Enter general information about your products and services in this first section. For example:
Include photos of your product or images that evoke the service you offer. Note that a minimal size is necessary to ensure good image resolution (680x580 pixels). You can display up to six more images by clicking the "Add" button, and if you want to remove some, click the "X" button.
If you have a Basic subscription, all you have to do is add the price of your product/service. This is mandatory information. If your product or service sells in a specific format (e.g., different colours, gluten-free, etc.), it is possible to add options to your selling price as explained in Step 4.
Note that it is also possible to add a "from" price if there is price range for your product/service. In such cases, you must add information explaining how it may vary.
If you have a Basic subscription, you just have to complete Step 7 before you can request validation of your product/service file and have it listed on Akcelos!
If you have an online sales membership (Premium subscription), you can opt either to display your product/service only or put it on sale. If you want to sell your products and services on the website, click “Activate online sale on akcelos.com.” You will also need to enter the number of products in your inventory.
This section allows you to offer customers varied models of your products and services. For example, this merchant has one model at $30 available in "Blue". At the moment of purchasing, customers can select the original or another version of the product.
In this section, you will be prompted to insert your shipping template for your product/service. If you have not yet defined one, select the "Create new shipping template" option from the drop-down menu. In this section, you will need to enter the following information:
Enter the applicable taxes for this product/service here. Taxes will be calculated by Akcelos at the time of purchase based on the customer's billing address.
If your product/service has a certification, you can display it. Please note that Akcelos will verify this certification. Make sure you have proof of your certification from the corresponding organization.
The refund and return policy you added at the time of your registration is displayed by default at the bottom of your Merchant page. If there is policy that is specific to certain products and services and you feel it is best to add it to your Product/Service file, please add it here.
Insert a document that allows customers to refer to your return and refund policy if they need it. For the list of elements to be inserted in this document, refer to the question "What information do I enter in my return/refund policy?" from our Merchant Support page.
For any other information, or for specific help, contact us at firstname.lastname@example.org
Now that your product file has been completed, you must request validation. If your file complies with Akcelos’ criteria it will be accepted within days of your request. You will receive an email informing you of the decision, whatever it is.
To request validation of your product file, simply click the "Request validation" button at the top of your product page. Note that at any time you can preview how your file will appear on the site by clicking the "View" button at the top of the “Request validation” button.
The status of all your orders is displayed on your "Dashboard." When you receive an order, you also receive a notification email. Click the link in this email and you will be directed to your Dashboard. It is highly recommended that you process your orders as quickly as possible.
Another way to access your orders is to log in directly to your Merchant Space, then click the "Orders" section of your "Dashboard." On the 2nd tab of this page, you will see the "Pending" orders to be processed. The following order information appears:
You can always see transaction details by clicking "View."
You can always see transaction details by clicking "View" as shown in the screenshot above. The following information will appear:
If all this information is correct, click the "Accept" button at the top of this window. When you accept the order, an email is sent to the customer to inform them the order is being processed. The status of your order will change to "In Process" (see the screenshot below).
Please note: An email is sent to you 24, 48 and 72 hours after receipt of your order if you have taken no action and the order is still pending.
If after 7 days the order is still pending, you will receive a call from Akcelos to confirm that you are aware of the order. Out of respect for customers, we urge you to consult your dashboard and mailbox daily, whatever the time of year. Remember, each step requires an action until the process is finalized.
You must now make the necessary arrangements to deliver your order(s). You can deliver by mail, carrier, yourself or by in-store pickup. When the order is ready to ship, click the "Ready for pick-up" or the "Ship" button. You will then be brought to the "Confirm Sending" window.
1 - Deliveries by mail or by your carrier
Click the item(s) you are going to deliver, enter the tracking number, and then scroll down to select the delivery method (e.g., by mail). Last, click "Save."
2 - For delivery by merchant
Click the item(s) you are going to deliver, enter the "Additional Delivery Information" (including the date, time and any other information that must be communicated to your customer). Last, click "Save."
Click the item(s) that will be picked up in the store and enter the "product pickup instructions". Your customer will receive an email with this information on how to pick up their product/service. Last, click "Save."
Once your shipping information has been entered and saved, your order status will be changed to "Finalized." The customer will then receive an email with details on how to take possession of their order. You will also receive an email confirming that the order has shipped. You will also see the new order status on your "Dashboard."
You have your first order!
You will receive email notifications inviting you to renew your subscription starting 30 days before its expiration date. The number of days remaining in your plan is displayed at all times on your Dashboard.
Note that you can also see the expiration date of your subscription at any time by clicking the "Registration" tab on your merchant page.
The subscription you selected when you registered has a duration of one year. Your affiliate partner may pay part or all of your subscription. Contact him or her to determine how you will proceed. In any case, you only pay the share of the subscription that is assigned to you, which is displayed when you click "Renew" on your dashboard.
You will also receive emails if you are late paying for your subscription. We will contact you if no action is taken after a few days overdue and Akcelos reserves the right to disable or delete an account that has been overdue for 30 days or more.
There are two options for changing your subscription, depending on your current membership:
NB: If your affiliate partner pays a portion or even all of your subscription at the time of renewal, they will also do so when it is modified.
On your dashboard, click the "Users" tab in the menu on the left. After clicking the "Add" button at the top right, fill in the boxes with the requested information. When done, click "Save."
If you have questions, comments or suggestions, feel free to contact us by email or by phone at:
Or 1-855-788-8875, or 514-788-8875 - Option 1